Submitting an AP Invoice

If an AP Invoice is not submitted automatically, you can submit it manually.

  1. Click Submit in the Actions section.

    View Example
    ClickSubmit
    If the entered Apply Date is before the Earliest Apply Date, it overwritten by the Earliest Apply Date on validation.

  2. If there are errors or warning:

    1. Click OK to continue.

    2. Attend to any errors or warnings.

  3. Click Submit again, if necessary.

  4. When the AP Invoice successfully submits, click OK on the AP Invoice - Submitted pop-up.

    Details
    APInvoiceSubmitted

The AP Invoice is either approved automatically, or it enters an approval workflow. See Approving an AP Invoice.

  • If any items on the AP Invoice fail to enter an approval workflow, or if there are no active approvals, the AP Invoice will go into a Suspended status.

    See Suspended AP Invoices.

  • If the Zero Amount Handling Rule is set to Cannot Be Submitted, the submission is stopped, with an error message. See Document Type Configurations.

Suspended AP Invoices

When a submitted AP Invoice is suspended, a message panel appears on the document showing the reason(s) one or more lines caused the suspension. The suspension of up to five lines are displayed. If there are more than five lines suspended, the total number appears in the header.

Example of a suspended AP Invoice:
SuspendedAPInvoiceExample