Company Settings

This page should be maintained by ARM Administrators only.

Permissions

You require a role with the Maintain Settings permission to access Company Settings.

See Permissions in ARM.

Select the Company Settings menu item on the Administration Page. See Administration Page.

The companies for this installation of ARM are displayed on the Company page.
Select a company Code from the list of available companies.

The company details display on the Company > [selected company] page.

Update or view the Company Details on the main panel.

Updating or Viewing Company Details:

Update or upload any of the following details for the selected company.

Updating the Company Logo

Select Choose File, then browse to the Company logo and select it, then select Open.
Select Upload.

The selected company logo is displayed.

Updating the Default Purchase Order T&C

Select Browse…, then browse to the designated file, select it, then select Open.

The file is selected and is ready to upload.
Select Upload.

The selected file is uploaded.

Read-only Fields

The remaining company details are read-only:

Field	Description
Company Code	The code for the selected company, maintained in Kinetic (Company Configuration).
Company Name	The name for the selected company, maintained in Kinetic (Company Configuration).
Allow Update Supplier Price	This value is Kinetic’s Allow update of Supplier Price when Receiving which is maintained in Company Configuration (navigate to System Setup > Company/Site Maintenance > Company Configuration) on the Modules > Materials > Shipping card. If this option is selected, then Receivers may change the unit cost on purchase orders, provided they have the necessary permission (Override PO Receiving Unit Cost).
Allow Multi Invoice Receipts	This value is Kinetic’s Allow Multiple Invoicing of Receipts which is maintained in Company Configuration (navigate to Company Configuration > Company/Site Maintenance > Company Configuration) on the Modules > Finance > Accounts Payable card.
Calculate Taxes for Purchase Orders	This value is maintained in Kinetic’s Company Configuration in Modules > Taxes. The flag is to determine whether PO taxes will be calculated.
Default Purchase Line Taxable	This value is maintained in Kinetic’s Company Configuration in Modules > Taxes.
*Earliest Apply Dates*	The earliest apply date is the earliest date that a transaction can be applied. Earliest Apply Dates are integrated from Kinetic into ARM. Per transaction type, you should not be using a date that is before the earliest apply date. For example: ARM Purchase Orders will not be allowed to be received on any prior date, ARM Transfer Orders will not be allowed to be shipped or received on any prior date, and an expense apply date may not be before the earliest apply date. Note that in some cases, date validation looks at more than one of the earliest apply dates. This is covered in the relevant section of the help.
Earliest Apply Date Base	This value is maintained in Earliest Apply Date Entry in Kinetic (Financial Management > General Ledger > General Operations > Earliest Apply Date in Detail for Earliest Apply Date).
Earliest Apply Date For Inventory	This value is maintained in Earliest Apply Date Entry in Kinetic (Financial Management > General Ledger > General Operations > Earliest Apply Date in Per Module/Transaction Type for Module/Transaction Type Inventory and Production).
Earliest Apply Date For GL Journal	This value is maintained in Earliest Apply Date Entry in Kinetic (Financial Management > General Ledger > General Operations > Earliest Apply Date in Per Module/Transaction Type for Module/Transaction Type General Journal).
Earliest Apply Date For Accounts Payable	This value is maintained in Earliest Apply Date Entry in Kinetic (Financial Management > General Ledger > General Operations > Earliest Apply Date in Per Module/Transaction Type for Module/Transaction Type Accounts Payable).

Field

Description

Company Code

The code for the selected company, maintained in Kinetic (Company Configuration).

Company Name

The name for the selected company, maintained in Kinetic (Company Configuration).

Allow Update Supplier Price

This value is Kinetic’s Allow update of Supplier Price when Receiving which is maintained in Company Configuration (navigate to System Setup > Company/Site Maintenance > Company Configuration) on the Modules > Materials > Shipping card.

If this option is selected, then Receivers may change the unit cost on purchase orders, provided they have the necessary permission (Override PO Receiving Unit Cost).

Allow Multi Invoice Receipts

This value is Kinetic’s Allow Multiple Invoicing of Receipts which is maintained in Company Configuration (navigate to Company Configuration > Company/Site Maintenance > Company Configuration) on the Modules > Finance > Accounts Payable card.

Calculate Taxes for Purchase Orders

This value is maintained in Kinetic’s Company Configuration in Modules > Taxes. The flag is to determine whether PO taxes will be calculated.

Default Purchase Line Taxable

This value is maintained in Kinetic’s Company Configuration in Modules > Taxes.

Earliest Apply Dates

The earliest apply date is the earliest date that a transaction can be applied. Earliest Apply Dates are integrated from Kinetic into ARM. Per transaction type, you should not be using a date that is before the earliest apply date. For example: ARM Purchase Orders will not be allowed to be received on any prior date, ARM Transfer Orders will not be allowed to be shipped or received on any prior date, and an expense apply date may not be before the earliest apply date.

Note that in some cases, date validation looks at more than one of the earliest apply dates. This is covered in the relevant section of the help.

Earliest Apply Date Base

This value is maintained in Earliest Apply Date Entry in Kinetic (Financial Management > General Ledger > General Operations > Earliest Apply Date in Detail for Earliest Apply Date).

Earliest Apply Date For Inventory

This value is maintained in Earliest Apply Date Entry in Kinetic (Financial Management > General Ledger > General Operations > Earliest Apply Date in Per Module/Transaction Type for Module/Transaction Type Inventory and Production).

Earliest Apply Date For GL Journal

Earliest Apply Date For Accounts Payable

To edit a Value for any of the Settings, select the edit icon under Options, edit the value, then Save or Cancel the change.

See the details for the separate tabs:

Company General Settings

Update or view the values for the Company General Settings:

Open the Company General Settings tab sheet.
To filter results, enter a value in the Search Box.

View Company General Settings tab sheet

Setting	Description	Options from Drop-down / Example Value
AP Invoice Batch Number Prefix	Used for generating auto-incrementing Batch Number for AP Invoice
AP Invoice Header’s Custom Data	Defines custom data fields for the header of Draft Invoices and AP Invoices. The fields are pairs, each formatted as "FieldName: DisplayLabel", and are separated by semicolons. For example: CustomField1: Useful Info; CustomField2: Another Useful Field If custom field values are entered for a Draft Invoice, these values are copied over when an AP Invoice is created from the Draft Invoice. Data Handling: Once defined and saved, the custom field data is stored locally in ARM (column UserDefinedData in the APInvoice table). If the Kinetic system’s APInvHed table contains corresponding UDFs (e.g. CustomField1_c, CustomField2_c), the values will also be synchronized and stored there. NOTE: AP Invoice Header’s Custom Data is a replacement for APInvoice Header UD Field Label and APInvoice Header UD Field Name.	ReferenceNo:Reference No;Remarktext:Remark;
AP Invoice Worklist Folder	Specifies the worklist folder for AP Invoice documents	EPIC03
AP Workflow Memo Category	Memo Category Code configured in Kinetic for "AP Invoices" Workflow Audit.
APInvoice Entry Person Filter	A comma-separated list of usernames is used to exclude APInvoices from being synchronized from the ERP system to ARM.
Australian Small Vendor Attribute	Australian Payment Times Reporting Scheme’s Small Vendor Attribute
Auto Confirm PO for New Vendor	Enable Auto Confirm PO for New Vendor.	Yes/No
Auto Convert Purchase Order Suggestions	Specifies whether PO Suggestions should be automatically converted to Requisitions	Yes/No
CC Email Addresses for RFQ	CC Email Addresses for RFQ notifications sent out to suppliers. Multiple values must be separated by semicolons
Default Buyer	Specifies the Default Buyer for Purchase Orders	Select a Buyer from the drop-down list.
Default Category	Default Category
Default FOB	Specifies the default FOB to use when adding requisition purchase line
Default for "Use current date" as apply date for Invoices	Specifies whether the "Use current date" check box should default to checked or unchecked on new Draft Invoices and AP Invoices	Yes/No
Default Locale	Specifies the default Locale which will be used when parsing numeric values	en-AU-Australia-English
Default Miscellaneous Charge Code for AP Invoice Lines	Default Miscellaneous Charge Code for AP Invoice Lines	Select from the drop-down list.
Default Non-Cat Part No	Defaults the Requisition Non-Cat Line Part No field. The value here provides the default value for the Part No. field of a non-catalogue item. The description for non-catalogue items is left blank.	Misc
Default Product Tax Category Code	The default product tax category code used for items that have no tax code defined.	PROD - Products
Default Report Locale	Determine language, number and date time format for reports.	en-US
Default Ship Via	Specifies the default Ship Via to use when adding requisition purchase line.
Default Tax Liability (Tax Region) Code	The default tax liability code used for requisition purchase line items when a selected vendor has no tax liability code defined	Select from the drop-down list.
Default Terms Code	Default Terms Code for AP Invoices	SERV - Services
Default UOM	Specifies the default UOM to use when adding non-catalog requisition lines and AP Invoice misc lines	EA - Single Unit
Default Void Visit Reason Code	Specifies the default reason code to use when voiding a Community Care visit. This setting can be ignored if backend ERP does not support Community Care
Document Type for AP Invoice	Document Type for AP Invoice. Enter the required Type ID value for attachment integration with AP Invoice. See AP Invoice Attachment Integration.	AP
Document Type for Purchase Order	Document Type for Purchase Order attachment integration. See PO Attachment Integration.
Draft Invoice to AP Invoice GL defaulting Behaviour	Draft Invoice to AP Invoice GL defaulting Behaviour
Enable Auto Purchase Order For New Vendor	Auto Purchase Order is enabled by default for new vendors added to ARM	On/Off
Enable Pending Approval Notifications for Delegates	Specifies whether delegated users should receive existing pending approval notifications	On/Off
Enforces nnn-nnn format for OTV Bank Branch Code	Enforces nnn-nnn format for OTV Bank Branch Code	Yes/No
HS Commodity Code Required	When enabled the HS Commodity Code field is required on Requisition Lines, PFO Lines, PO Lines, APInvoice Lines and Draft Invoice Lines.	Yes/No
Journal Code	Enter the Journal Code from Kinetic to be used for any location-driven expensing.	GJ
Primary Currency Code	Primary Currency Code, integrated from Kinetic.	USD
Purchase Order Suggestion Auto Conversion User Name	Specifies the ARM user who will be used for PO Suggestion auto conversion
Purchase Order Suggestion Conversion Cutoff Length	Specifies the maximum number of PO Suggestions to be picked up and converted into a single Requisition
Purchase Order Workflow Memo Category	Memo Category Code configured in Kinetic for "Purchase Order" Workflow Audit.
Quantity Adjustment Reason Code	Reason Code to be used for Inventory Adjustments
Report Printer	Specifies the printer to be used by ARM and ARM Integration Manager for printing. Optionally change this to another printer on the network.
Ship Via is Required for Purchase Orders	Specifies whether Ship Via is Required for Purchase Orders Ship Via is Required for Purchase Orders	Yes/No
Supplier Email Contact Role Code	Role Code of Supplier Contact whose Email Address will be used for Purchase Order notification. Explanation: Set the Role Code for Supplier Email Contacts. The value in this setting controls the Vendor Contact details selected for Purchase Orders in ARM. See more about Automatic Email of a Purchase Order.
Tax Exclusive Tax Category	Specifies the value for Tax Exclusive Tax Category as defined in backend ERP
Tax Free Tax Category	Specifies the value for Tax Free Tax Category as defined in backend ERP	SERV - Services
Tolerance Priority Level Setting	Tolerance Priority Level Setting	2
Use ARM’s GL defaulting logic on inventory items	Kinetic defaults GL Accounts for inventory items based on GL Controls. By default, ARM uses the same logic. Enabling this setting makes ARM use the "GL Account Mask Sequence" for inventory items, like non-inventory items. WARNING: If ARM’s GL defaulting logic is used for inventory items, update Kinetic’s Posting Rules to align with ARM.	Yes/No
Validation mode for APInvoice tolerance checking	Validation mode for APInvoice tolerance checking	POReceiptLine - Tolerance check against PO Receipt Line POLine - Tolerance check against original PO line

Setting

Description

Options from Drop-down / Example Value

AP Invoice Batch Number Prefix

Used for generating auto-incrementing Batch Number for AP Invoice

AP Invoice Header’s Custom Data

Defines custom data fields for the header of Draft Invoices and AP Invoices. The fields are pairs, each formatted as "FieldName: DisplayLabel", and are separated by semicolons. For example: CustomField1: Useful Info; CustomField2: Another Useful Field

If custom field values are entered for a Draft Invoice, these values are copied over when an AP Invoice is created from the Draft Invoice.

Data Handling: Once defined and saved, the custom field data is stored locally in ARM (column UserDefinedData in the APInvoice table). If the Kinetic system’s APInvHed table contains corresponding UDFs (e.g. CustomField1_c, CustomField2_c), the values will also be synchronized and stored there.

NOTE: AP Invoice Header’s Custom Data is a replacement for APInvoice Header UD Field Label and APInvoice Header UD Field Name.

ReferenceNo:Reference No;Remarktext:Remark;

AP Invoice Worklist Folder

Specifies the worklist folder for AP Invoice documents

EPIC03

AP Workflow Memo Category

Memo Category Code configured in Kinetic for "AP Invoices" Workflow Audit.

APInvoice Entry Person Filter

A comma-separated list of usernames is used to exclude APInvoices from being synchronized from the ERP system to ARM.

Australian Small Vendor Attribute

Australian Payment Times Reporting Scheme’s Small Vendor Attribute

Auto Confirm PO for New Vendor

Enable Auto Confirm PO for New Vendor.

Yes/No

Auto Convert Purchase Order Suggestions

Specifies whether PO Suggestions should be automatically converted to Requisitions

Yes/No

CC Email Addresses for RFQ

CC Email Addresses for RFQ notifications sent out to suppliers. Multiple values must be separated by semicolons

Default Buyer

Specifies the Default Buyer for Purchase Orders

Select a Buyer from the drop-down list.

Default Category

Default FOB

Specifies the default FOB to use when adding requisition purchase line

Default for "Use current date" as apply date for Invoices

Specifies whether the "Use current date" check box should default to checked or unchecked on new Draft Invoices and AP Invoices

Yes/No

Default Locale

Specifies the default Locale which will be used when parsing numeric values

en-AU-Australia-English

Default Miscellaneous Charge Code for AP Invoice Lines

Select from the drop-down list.

Default Non-Cat Part No

Defaults the Requisition Non-Cat Line Part No field.

The value here provides the default value for the Part No. field of a non-catalogue item. The description for non-catalogue items is left blank.

Misc

Default Product Tax Category Code

The default product tax category code used for items that have no tax code defined.

PROD - Products

Default Report Locale

Determine language, number and date time format for reports.

en-US

Default Ship Via

Specifies the default Ship Via to use when adding requisition purchase line.

Default Tax Liability (Tax Region) Code

The default tax liability code used for requisition purchase line items when a selected vendor has no tax liability code defined

Select from the drop-down list.

Default Terms Code

Default Terms Code for AP Invoices

SERV - Services

Default UOM

Specifies the default UOM to use when adding non-catalog requisition lines and AP Invoice misc lines

EA - Single Unit

Default Void Visit Reason Code

Specifies the default reason code to use when voiding a Community Care visit. This setting can be ignored if backend ERP does not support Community Care

Document Type for AP Invoice

Document Type for AP Invoice.

Enter the required Type ID value for attachment integration with AP Invoice. See AP Invoice Attachment Integration.

Document Type for Purchase Order

Document Type for Purchase Order attachment integration.

See PO Attachment Integration.

Draft Invoice to AP Invoice GL defaulting Behaviour

Enable Auto Purchase Order For New Vendor

Auto Purchase Order is enabled by default for new vendors added to ARM

On/Off

Enable Pending Approval Notifications for Delegates

Specifies whether delegated users should receive existing pending approval notifications

On/Off

Enforces nnn-nnn format for OTV Bank Branch Code

Yes/No

HS Commodity Code Required

When enabled the HS Commodity Code field is required on Requisition Lines, PFO Lines, PO Lines, APInvoice Lines and Draft Invoice Lines.

Yes/No

Journal Code

Enter the Journal Code from Kinetic to be used for any location-driven expensing.

Primary Currency Code

Primary Currency Code, integrated from Kinetic.

USD

Purchase Order Suggestion Auto Conversion User Name

Specifies the ARM user who will be used for PO Suggestion auto conversion

Purchase Order Suggestion Conversion Cutoff Length

Specifies the maximum number of PO Suggestions to be picked up and converted into a single Requisition

Purchase Order Workflow Memo Category

Memo Category Code configured in Kinetic for "Purchase Order" Workflow Audit.

Quantity Adjustment Reason Code

Reason Code to be used for Inventory Adjustments

Report Printer

Specifies the printer to be used by ARM and ARM Integration Manager for printing.

Optionally change this to another printer on the network.

Ship Via is Required for Purchase Orders

Specifies whether Ship Via is Required for Purchase Orders

Ship Via is Required for Purchase Orders

Yes/No

Supplier Email Contact Role Code

Role Code of Supplier Contact whose Email Address will be used for Purchase Order notification.

Explanation:

Set the Role Code for Supplier Email Contacts. The value in this setting controls the Vendor Contact details selected for Purchase Orders in ARM.

See more about Automatic Email of a Purchase Order.

Tax Exclusive Tax Category

Specifies the value for Tax Exclusive Tax Category as defined in backend ERP

Tax Free Tax Category

Specifies the value for Tax Free Tax Category as defined in backend ERP

SERV - Services

Tolerance Priority Level Setting

Use ARM’s GL defaulting logic on inventory items

Kinetic defaults GL Accounts for inventory items based on GL Controls. By default, ARM uses the same logic. Enabling this setting makes ARM use the "GL Account Mask Sequence" for inventory items, like non-inventory items. WARNING: If ARM’s GL defaulting logic is used for inventory items, update Kinetic’s Posting Rules to align with ARM.

Yes/No

Validation mode for APInvoice tolerance checking

POReceiptLine - Tolerance check against PO Receipt Line

POLine - Tolerance check against original PO line

Report Templates

Update or view the values for the Report Templates:

Open the Report Templates tab sheet.
To filter results, enter a value in the Search Box.

View Report Templates tab sheet

Setting	Description	Example Value
Auto Email Transfer Order Report Name	Report template file name of the Transfer Order to use	Transfer
Auto Fax Purchase Order Report Name	Report template file name of the purchase order to be used for Auto Printing/Faxing	PurchaseOrder
Auto Print Picking Slip Report Name	Report template file name of the picking slip report to use	TransferPickPackSlip
Detailed Model Report	Detailed Model Report	DetailModelReport
Proforma Order Blanket Report Name	Proforma Order Blanket Report Template Name	BlanketProFormaOrder
Proforma Order Report Name	Proforma Order Report Template Name	ProFormaOrder
Proforma Transfer Report Name	Proforma Transfer Report Template Name	ProFormaTransfer
Purchase Order Blanket Report Name	Purchase Order Blanket Report Template Name	BlanketOrder
Purchase Order Delivery Docket Report Name	Purchase Order Delivery Docket Report Template Name	PurchaseOrderDeliveryDocket
Purchase Order Receipt Docket Report Name	Purchase Order Receipt Docket Report Template Name	PurchaseOrderReceiptDocket
Purchase Order Report Name	Purchase Order Report Template Name	PurchaseOrder
Purchase Order Report Name For Purchase Order With Dropshipping Release	Purchase Order Report Name For Purchase Order With Dropshipping Release	PurchaseOrderDropship
Report Request For Quote Detail All Vendors Name	Report template file name of report ReportRequestForQuoteDetailAllVendors	ReportRequestForQuoteDetailAllVendors
Report Request For Quote Detail Per Vendor Name	Report template file name of report ReportRequestForQuoteDetailPerVendor	ReportRequestForQuoteDetailPerVendor
Requisition Blanket Order Report Name	Requisition Blanket Order Report Template Name	RequisitionBlanketPO
Requisition Expense Report Name	Requisition Expense Report Template Name	RequisitionExpense
Requisition Report Name	Requisition Report Template Name	Requisition
Transfer Pack Slip Report Name	Transfer Pack Slip Report Template Name	TransferPickPackSlip
Transfer Report Name	Transfer Report Template Name	Transfer

Setting

Description

Example Value

Auto Email Transfer Order Report Name

Report template file name of the Transfer Order to use

Transfer

Auto Fax Purchase Order Report Name

Report template file name of the purchase order to be used for Auto Printing/Faxing

PurchaseOrder

Auto Print Picking Slip Report Name

Report template file name of the picking slip report to use

TransferPickPackSlip

Detailed Model Report

DetailModelReport

Proforma Order Blanket Report Name

Proforma Order Blanket Report Template Name

BlanketProFormaOrder

Proforma Order Report Name

Proforma Order Report Template Name

ProFormaOrder

Proforma Transfer Report Name

Proforma Transfer Report Template Name

ProFormaTransfer

Purchase Order Blanket Report Name

Purchase Order Blanket Report Template Name

BlanketOrder

Purchase Order Delivery Docket Report Name

Purchase Order Delivery Docket Report Template Name

PurchaseOrderDeliveryDocket

Purchase Order Receipt Docket Report Name

Purchase Order Receipt Docket Report Template Name

PurchaseOrderReceiptDocket

Purchase Order Report Name

Purchase Order Report Template Name

PurchaseOrder

Purchase Order Report Name For Purchase Order With Dropshipping Release

PurchaseOrderDropship

Report Request For Quote Detail All Vendors Name

Report template file name of report ReportRequestForQuoteDetailAllVendors

ReportRequestForQuoteDetailAllVendors

Report Request For Quote Detail Per Vendor Name

Report template file name of report ReportRequestForQuoteDetailPerVendor

ReportRequestForQuoteDetailPerVendor

Requisition Blanket Order Report Name

Requisition Blanket Order Report Template Name

RequisitionBlanketPO

Requisition Expense Report Name

Requisition Expense Report Template Name

RequisitionExpense

Requisition Report Name

Requisition Report Template Name

Requisition

Transfer Pack Slip Report Name

Transfer Pack Slip Report Template Name

TransferPickPackSlip

Transfer Report Name

Transfer Report Template Name

Transfer

Document Number Settings

Update or view the values for the Document Number Settings:

Open the Document Number Settings tab sheet.

View Document Number Settings tab sheet

Document Type	Last Document Number
Transfer	This number is used to set the document number on the next Transfer Order that is created in ARM. This setting should be used if there is any possibility of ARM Transfer Numbers clashing with Kinetic Transfer Order numbers. For example: If ARM is installed on a version of Kinetic where Transfer Orders already exist in Kinetic. One way to achieve differentiation between these two numbers is to set the next Transfer Order number in Kinetic to a very high number and the next Transfer Order number in ARM to a number lower than that but higher than the last Transfer Order Number created in Kinetic.
Purchase Order	This number is used to set the number on the next Purchase Order that is created in ARM. This setting should be used if there is any possibility of ARM Purchase Order numbers clashing with Kinetic Purchase Order numbers, for example if ARM is installed on a version of Kinetic where Purchase Orders already exist in Kinetic. One way to achieve differentiation between these two numbers is to set the next PO number in Kinetic to a very high number and the Purchase Order Last Document Number in ARM to a number lower than that but higher than the last PO Number created in Kinetic. To update the next PO number in Kinetic: Update Starting PO on the Modules > Materials > Purchase tab in System Setup > Company/Site Maintenance > Company Configuration.

Document Type

Last Document Number

Transfer

This number is used to set the document number on the next Transfer Order that is created in ARM.

This setting should be used if there is any possibility of ARM Transfer Numbers clashing with Kinetic Transfer Order numbers.

For example: If ARM is installed on a version of Kinetic where Transfer Orders already exist in Kinetic. One way to achieve differentiation between these two numbers is to set the next Transfer Order number in Kinetic to a very high number and the next Transfer Order number in ARM to a number lower than that but higher than the last Transfer Order Number created in Kinetic.

Purchase Order

This number is used to set the number on the next Purchase Order that is created in ARM.

This setting should be used if there is any possibility of ARM Purchase Order numbers clashing with Kinetic Purchase Order numbers, for example if ARM is installed on a version of Kinetic where Purchase Orders already exist in Kinetic. One way to achieve differentiation between these two numbers is to set the next PO number in Kinetic to a very high number and the Purchase Order Last Document Number in ARM to a number lower than that but higher than the last PO Number created in Kinetic.

To update the next PO number in Kinetic:

Update Starting PO on the Modules > Materials > Purchase tab in System Setup > Company/Site Maintenance > Company Configuration.

OCR Settings

These are the settings concerned with the process of ARM’s Draft Invoice creation.

OCR Settings at Vendor level, if configured, will override OCR settings at Company level. See Maintaining Vendors.

Update or view the values for the OCR Settings:

Open the OCR Settings tab sheet.
To filter results, type in the Search Box.

View OCR Settings tab sheet

There are two groups of settings here: OCR General and OCR Suggestions.

Group OCR General

Setting	Description
OCR Invoice User	Specifies the ARM user who will be used for OCR Invoice creation
AP Invoice’s OCR Batch Number Option	Determines how Batch Number field on OCR-captured AP invoices will be populated. If set to "Use Auto-incrementing Batch Number with Prefix", the system will automatically determine a batch number using auto-incrementing rule. If set to "Use Specific Value", the system will require and use the predefined value specified in "Batch Number for OCR AP Invoices" setting.
Batch Number for OCR AP Invoices	Specifies the Batch Number for Invoices captured by OCR
OCR Phantom Data Detection Ratio (%)	Specifies the ratio (in percentage) to be used for detecting phantom OCR items when not enough values can be automatically extracted

Setting

Description

OCR Invoice User

Specifies the ARM user who will be used for OCR Invoice creation

AP Invoice’s OCR Batch Number Option

Determines how Batch Number field on OCR-captured AP invoices will be populated. If set to "Use Auto-incrementing Batch Number with Prefix", the system will automatically determine a batch number using auto-incrementing rule. If set to "Use Specific Value", the system will require and use the predefined value specified in "Batch Number for OCR AP Invoices" setting.

Batch Number for OCR AP Invoices

Specifies the Batch Number for Invoices captured by OCR

OCR Phantom Data Detection Ratio (%)

Specifies the ratio (in percentage) to be used for detecting phantom OCR items when not enough values can be automatically extracted

Group OCR Suggestions

Each of these settings has a Populate Threshold and a Trust Threshold.

Some of them also have a Trust Inferred Value setting.

And two settings, [DueDate] Trust Confidence Thresholds and [PaymentTerms] Trust Confidence Thresholds, also have an Ignore mismatch warnings setting.

Populate Threshold and Trust Threshold values range from 0 to 100, and can be updated here. Trust Inferred Value can either be selected or not, and these settings are also updated here.

When the data is read, confidence levels accompanying each data value are also assessed. The confidence levels of competing suggested values are ranked, so that the value with the highest confidence is the one that automatically populates the corresponding field (if it exceeds the Populate Threshold). The populated field is then used for automatic invoice creation if its confidence value also matches or exceeds the Trust Threshold.

Populate Threshold

This is the Auto-Populate Threshold. If the suggested value with the highest confidence is greater than or equal to the threshold, the target field will automatically be populated with the value.

For example, if the Populate Threshold for setting [TotalAmount] Trust Confidence Thresholds is set at 25 and the suggested value with the highest confidence has a confidence of 35, the target field (TotalAmount) is populated with the suggested value.

Trust Threshold

This is the Trust Threshold. If the suggested value with the highest confidence is greater than or equal to the threshold, the auto-populated field will be trusted, allowing automatic invoice creation.

Trust Inferred Value

Specifies whether the inferred value should be trusted for this field. When the check box is selected, the inferred value will allow automatic invoice creation.

For example: [Item Quantity] Trust Confidence Thresholds has Trust Inferred Value selected. If the value is missing from the PDF, it cannot be read. However, it can be inferred from other values (for example the Item Quantity can be inferred from the Item Amount and the Item UnitPrice). Because Trust Inferred Value is selected for [Item Quantity] Trust Confidence Thresholds, the inferred value for Item Quantity is allowed in automatic invoice creation.

Ignore mismatch warnings

Specifies whether to ignore mismatch warnings. When the check box is selected, the system ignores warnings where the value conflicts with a calculated or default value, allowing for automatic invoice creation.

For example: If Ignore mismatch warnings is not selected for setting [DueDate] Trust Confidence Thresholds, a warning is displayed when a mismatch in due dates is encountered.

MismatchTermsCodeNotIgnored

Warning displays

For the same draft invoice, the warning is ignored and does not appear, if the setting has Ignore mismatch warnings selected.

MismatchTermsCodeIgnored

Warning is hidden

Setting	Description	Value
[TotalAmount] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field TotalAmount	[Populate Threshold; Trust Threshold]
[InvoiceNumber] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field InvoiceNumber	[Populate Threshold; Trust Threshold]
[Supplier Number] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Number which populates Tax ID	[Populate Threshold; Trust Threshold]
[DueDate] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field DueDate	[Populate Threshold; Trust Threshold; Trust Inferred Value; Ignore mismatch warnings]
[InvoiceDate] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field InvoiceDate	[Populate Threshold; Trust Threshold]
[PurchaseOrder] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field PurchaseOrder	[Populate Threshold; Trust Threshold]
[BalanceDue] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field BalanceDue	[Populate Threshold; Trust Threshold]
[PaymentTerms] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field PaymentTerms	[Populate Threshold; Trust Threshold; Trust Inferred Value; Ignore mismatch warnings]
[Freight] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Freight	[Populate Threshold; Trust Threshold]
[Supplier Name] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Name	[Populate Threshold; Trust Threshold]
[Supplier Address] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Address	[Populate Threshold; Trust Threshold]
[Supplier Phone] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Phone	[Populate Threshold; Trust Threshold]
[Supplier Email] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Email	[Populate Threshold; Trust Threshold]
[Item Amount] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Amount	[Populate Threshold; Trust Threshold; Trust Inferred Value]
[Item Description] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Description	[Populate Threshold; Trust Threshold]
[Item Quantity] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Quantity	[Populate Threshold; Trust Threshold; Trust Inferred Value]
[Item UnitPrice] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field UnitPrice	[Populate Threshold; Trust Threshold; Trust Inferred Value]
[Item ProductCode] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field ProductCode	[Populate Threshold; Trust Threshold; Trust Inferred Value]
[Item UOM] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field UOM (Unit of Measure)	[Populate Threshold; Trust Threshold; Trust Inferred Value]
[Item Tax] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Tax	[Populate Threshold; Trust Threshold]
[Item PurchaseOrder] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Purchase Order	[Populate Threshold; Trust Threshold]
[Item Tax Category] Trust Confidence Thresholds	Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Tax Category	[Populate Threshold; Trust Threshold; Trust Inferred Value]

Setting

Description

Value

[TotalAmount] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field TotalAmount

[Populate Threshold; Trust Threshold]

[InvoiceNumber] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field InvoiceNumber

[Populate Threshold; Trust Threshold]

[Supplier Number] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Number which populates Tax ID

[Populate Threshold; Trust Threshold]

[DueDate] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field DueDate

[Populate Threshold; Trust Threshold; Trust Inferred Value; Ignore mismatch warnings]

[InvoiceDate] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field InvoiceDate

[Populate Threshold; Trust Threshold]

[PurchaseOrder] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field PurchaseOrder

[Populate Threshold; Trust Threshold]

[BalanceDue] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field BalanceDue

[Populate Threshold; Trust Threshold]

[PaymentTerms] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field PaymentTerms

[Populate Threshold; Trust Threshold; Trust Inferred Value; Ignore mismatch warnings]

[Freight] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Freight

[Populate Threshold; Trust Threshold]

[Supplier Name] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Name

[Populate Threshold; Trust Threshold]

[Supplier Address] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Address

[Populate Threshold; Trust Threshold]

[Supplier Phone] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Phone

[Populate Threshold; Trust Threshold]

[Supplier Email] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Supplier Email

[Populate Threshold; Trust Threshold]

[Item Amount] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Amount

[Populate Threshold; Trust Threshold; Trust Inferred Value]

[Item Description] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Description

[Populate Threshold; Trust Threshold]

[Item Quantity] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Quantity

[Populate Threshold; Trust Threshold; Trust Inferred Value]

[Item UnitPrice] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field UnitPrice

[Populate Threshold; Trust Threshold; Trust Inferred Value]

[Item ProductCode] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field ProductCode

[Populate Threshold; Trust Threshold; Trust Inferred Value]

[Item UOM] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field UOM (Unit of Measure)

[Populate Threshold; Trust Threshold; Trust Inferred Value]

[Item Tax] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Tax

[Populate Threshold; Trust Threshold]

[Item PurchaseOrder] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Purchase Order

[Populate Threshold; Trust Threshold]

[Item Tax Category] Trust Confidence Thresholds

Specifies the Trust Confidence thresholds (values ranging from 0 to 100) for field Tax Category

[Populate Threshold; Trust Threshold; Trust Inferred Value]

AI Matching

Matching settings at Vendor level, if configured, will override Matching settings at Company level. See Maintaining Vendors.

Update or view the values for AI Matching:

Open the AI Matching tab sheet.

View AI Matching tab sheet

The settings for group AI Matching Suggestions are:

Cutoff Threshold: If the suggested receipt match is below this value, it will not be available for the user to select.

Example value: 20
Populate Threshold: If the suggested receipt match with the highest confidence is greater than or equal to the threshold, the Draft Invoice line will be automatically matched to the receipt match.

Example value: 50
Trust Threshold: If the suggested receipt match with the highest confidence is greater or equal to the threshold, the auto-populated field will be trusted, allowing automatic invoice creation.

Example value: 80

Date and Time Settings

Update or view the values for the Date and Time Settings:

Open the Date and Time Settings tab sheet.

View Date and Time Settings tab sheet

Field	Description
Company Time Zone Name (Kinetic)	The company’s time zone, maintained in Kinetic (Company Maintenance, General Settings)
Company Time Zone ID (Kinetic)	The time zone ID associated with the Company Time Zone Name
Company Current Date & Time (Kinetic)	The current date and time in the Company Time Zone
Current Date & Time at UTC	The current UTC (Coordinated Universal Time) date and time
Server Time Zone Name (ARM)	The time zone name for the ARM Server
Server Time Zone ID (ARM)	The time zone ID for the ARM Server
Server Current Date & Time (ARM)	The current date and time in the ARM Server’s time zone
DB Server Time Zone Name (ARM DB)	The time zone name for ARM’s DB Server
DB Server Current Date & Time (ARM DB)	The time zone ID for ARM’s DB Server
DB Server Version	The database version number for ARM’s database server
Client Time Zone ID (Browser)	The time zone name for ARM’s client machine
Client Locale (Browser)	The locale for ARM’s client machine
Client Current Date & Time (Browser)	The current date and time, as well as the time zone name and ID for ARM’s client machine

Field

Description

Company Time Zone Name (Kinetic)

The company’s time zone, maintained in Kinetic (Company Maintenance, General Settings)

Company Time Zone ID (Kinetic)

The time zone ID associated with the Company Time Zone Name

Company Current Date & Time (Kinetic)

The current date and time in the Company Time Zone

Current Date & Time at UTC

The current UTC (Coordinated Universal Time) date and time

Server Time Zone Name (ARM)

The time zone name for the ARM Server

Server Time Zone ID (ARM)

The time zone ID for the ARM Server

Server Current Date & Time (ARM)

The current date and time in the ARM Server’s time zone

DB Server Time Zone Name (ARM DB)

The time zone name for ARM’s DB Server

DB Server Current Date & Time (ARM DB)

The time zone ID for ARM’s DB Server

DB Server Version

The database version number for ARM’s database server

Client Time Zone ID (Browser)

The time zone name for ARM’s client machine

Client Locale (Browser)

The locale for ARM’s client machine

Client Current Date & Time (Browser)

The current date and time, as well as the time zone name and ID for ARM’s client machine